ComMtg052506

GCIS COMMUNICATIONS TEAM MEETING

May 25, 2006

Amber had a detailed handout for us to update on the Network Redesign project, thank you Amber.

External

1. Newsletters (online, print, email) will be sent every 2 weeks, the first one is 6/1. Team members will report on below topics and send to Michelle for editing/compositing. We have 3.5 working days to get this together so we need to get articles ASAP
   1. What is upcoming that will impact our users (Michelle will find out at the Tuesday meeting)
   2. Intranet/Extranet (Rich)
   3. Accomplishments - Softricity training, others? (Amber)
   4. Microsoft aquisition of Softricity including link to press release (Jim)
   5. Where we are overall, are we on target? (KC)
   6. Photos where appropriate, team, etc. (everyone see if they can find any or take some)
2. Amber will have a plan draft for the Fall rollout event - 20th anniversary
3. Communication regarding the Network Redesign Project will come from the IT Communication Team so it is "official."

Internal

1. Wiki
   1. There is a meeting next week with Karen Schwalm. Amber and Roger are putting together an information architecture for the Network Redesign pieces and documentation. Michelle and Crystie would like to be involved in overall Admin architecture. Karen Schwalm can do her Faculty area but we recommend having a heirarchy there as well.
   2. We need to do training if we are going to use this as our intranet. How we access, how the heirarchy works, how permissions work, how to get an account, etc. Crystie may be good to head this up as she doesn't have a big role in the Network Redesign so may have some time over the summer and she has been working on learning the ins and outs of the wiki on her own.
2. Tools
   1. We will be promoting the use of the Rio Helpdesk System through project group "Champions" in a one on one casual atmosphere. Rich, Amber, Michelle and Roger B. will be helpful advocates for the software and offer to assist people one on one, get their password for them and any other way we see fit to try and promote the use in a friendly way.
   2. Amber will send out communication regarding the mandatory use of Jabber as an IM solution along with links to our recommended client - Exodus. She is combining this with Helpdesk communication channels information.
   3. Need to market the OIT Technology plan somehow.

The next Com Team meeting is scheduled for June 1 @11am in the Small Conference Room.